PROGRAM COORD (Durham, NC, US, 27710)


Duke University

Durham, NC - Jul 02, 2022

#adminstrative


School of Medicine:   Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools.

Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

  Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health.

Duke Health is a world-class health care network.

Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

 Occupational Summary The Duke Office of Physician-Scientist Development (OPSD) provides services and programs to support physician-scientists, physician-scientist trainees, and students within the Duke School of Medicine.

The mission of OPSD is empowering physician-scientists to launch successful research careers.

In addition to initiatives developed by OPSD under the direction of the Associate Dean of Physician-Scientist Development and executive staff, the OPSD coordinates multiple programs and initiatives falling under several grants, such as the Burroughs Wellcome Fund Physician Scientist Institutional Award, various NIH R38 awards, and a national NIH K12 program.

This position is supported by, and is dependent on the continuation of, grant funding.

  Reporting to the Administrative Director of the Office of Physician-Scientist Development under the Associate Dean of Physician-Scientist Development and the Faculty Director of the Office of Physician-Scientist Development, the OPSD Program Coordinator will provide logistical coordination for all initiatives within the purview of the OPSD, with special emphasis on student and trainee research programs, mentoring programs, and concept reviews for grant development, and interfacing with the physician-scientist training program community on behalf of OPSD.

Program development, logistics, and communication expertise comprise the essential skill set for this role.

Duties related to complementary efforts within the OPSD and inter and intra-institutional collaborations will also be within the purview of this position, which will be housed in the Duke Office of Physician-Scientist Development.

  Work Performed Student Engagement, Research Development & Mentorship Coordination  Lead OPSD student engagement efforts, coordinating with collaborating offices to ensure that students have access to relevant OPSD resources.

Assess and analyze professional development and resource needs of students and present data to OPSD leadership to consider funding opportunities and activities to enhance the pipeline of physician-scientist trainees.

  Develop and manage research enrichment and engagement opportunities for students.

  Develop a thorough knowledge of existing student and trainee databases to enhance program efficiencies; manage mentor-mentee database development and maintenance.

  Serve as an OPSD Scholars Coordinator, matching students, trainees and junior faculty physician-scientists to OPSD mentors, scheduling and staffing mentor meetings, and facilitating follow-through on individualized professional development advice.

  Coordinate OPSD Concept Review program for OPSD Scholars’ grant application development.

  Departmental Research Training Coordination  Manage operational logistics and metrics of Physician-Scientist Training Programs (PSTPs) (department-level programs to support residents and fellows in conducting scientific research and in establishing themselves on an academic career path).

  Acquire knowledge of current rules, regulations and institutional requirements for programs and activities within the position’s purview.

  Participate in the annual recruitment of residents for appropriate departmental PSTPs.

  Provide management assistance to PSTP Director, other faculty, residents, & other departmental staff by supplying organizational and departmental policies, standards, operational procedures, and guidelines.

Streamline cross-departmental policies by serving as OPSD liaison to smaller departments.

  Compile necessary data for continuous quality improvement and reporting.

  Administration, Communications & Reporting Ensure appropriate dissemination of program information, including administering website content, social media, and other communications in collaboration with the OPSD Operations Coordinator and OPSD Communications Coordinator.

  Maintain clear and consistent communication with other programs, offices, and departments to coordinate program business and to accomplish program objectives.

  Plan, coordinate, and administer activities of the OPSD, to include developing and implementing procedures, processes, services, and systems.

  Develop new ideas and concepts for themes, materials and resources to foster a community of physician-scientists and mentors.

  Contribute to operational and programmatic decision-making that has a significant impact on the successful achievement of OPSD strategies and objectives.

  Monitor and evaluate OPSD program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness.

Efforts will including tracking and monitoring of program participants to determine program impact.

  Compile information from multiple sources including mentor and mentee evaluations and other metrics; prepare internal and external progress reports and applications for funding organizations.

  Monitor, verify and reconcile expenditure of budgeted funds as appropriate.

  Perform other related duties incidental to the work described herein.

  The above statements describe the general nature and level of work being performed by individuals assigned to this classification.

This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

  Required Qualifications at this Level Education/Training Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

  Experience A minimum of three years of experience.

Strongly preferred in research administration or medical education.

Experience with and knowledge of budgetary and financial processes.

Maintain continuing education by presenting and attending local, regional, and national meetings.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE   Skills Exceptional organizational and planning skills.

Strong written and oral communication skills.

Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.

Proficient in the use of computer databases and PowerPoint, Excel, and Word Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines for various individuals, organizations and institutions.

A proven capability to work comfortably with physicians, administrators and other healthcare providers at all levels.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.

Employees may be directed to perform job-related tasks other than those specifically presented in this description.

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

  Duke aspires to create a community built on collaboration, innovation, creativity, and belonging.

Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard.

All members of our community have a responsibility to uphold these values.

  Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities.

Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

 



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