PROGRAM COORD, CIVIL & ENVIRONMENTAL ENGINEERING (Durham, NC, US, 27710)
Durham, NC - Jul 02, 2022
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Occupational Summary Directly and indirectly manage all functions of the ICGME cardiology fellowships and designated ACGME programs. Working directly with the senior program coordinator for cardiology and the program directors to maintain compliance and accreditation for all aspects of the programs and respective trainees. Programs to oversee and manage: Advanced Training in Cardiology (ICGME), Adult Congenital Heart Disease (ACGME), Advanced Heart Failure and Transplant Cardiology (ACGME), and Clinical Cardiac Electrophysiology (ACGME) Work Performed Acquire knowledge of current rules, regulations, and institutional requirements. Develop a thorough knowledge of residency databases to enhance residency programs and department efficiency, and update annually. Ensure resident education and compliance with national, hospital, departmental, and program policies. Coordinate all efforts in selecting, inviting, scheduling applicants for interviews.
Manage daily activities related to recruiting.
Coordinate post interview data collection and analysis.
Serves as primary contact for ERAS, coordinates rank order list for the programs. Work directly with Senior GME Program Coordinator to ensure all metrics are met and documentation that is required.
Oversee the development and management of all educational activities for the trainees, including rotation/clinic shifts and required didactics for all trainees (including but not limited conferences, seminars and research activities as applicable.) Upload and input all scheduled house staff activities to all required platforms (residency database, scheduling software and interactive scheduling tools) Monitor and track all scheduling activities so that they are in compliance with all program accreditation requirements.
Provide administrative and management assistance to the Senior GME Program Coordinator for Cardiology.
Plan and schedule work priorities in accordance with program goals and deadlines.
Advise or direct designated personnel in the department or division; make work assignments and review work for accuracy and completeness.
In conjunction with the Program Director, design and administer the program’s educational curriculum and compile necessary data for continuous quality improvement and accreditation.
Coordinate event planning of educational trainings.
Attend all GME related meetings.
Plan and execute the distribution of reports and information as required.
Advise supervisor as to the status of current activities and additional or expanded program requirements; make recommendations for solution to problems identified.
Assist in determining budgetary recommendations and requirements; monitor, verify and reconcile expenditures of budgeted program accounts.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification.
This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Preferred Skills: Proficient in the use of computer databases, with high level of proficiency in Excel and Outlook Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines.
Must be detail-oriented to consistently ensure program and resident compliance with several regulatory entities.
A proven capability to work comfortably with physicians, administrators and other healthcare providers at all levels.
Proficient in the use of residency management systems, with preference given to current users of MedHub Minimum Qualifications Education Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Experience Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging.
Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.
To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard.
All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities.
Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.