Executive Staff Assistant, College of Engineering (Cincinnati, OH, US)

University of Cincinnati

Cincinnati, OH - May 13, 2022


The College of Engineering and Applied Science is looking for a 70% FTE, part-time position.

This position will be an Executive Assistant to the Assistant Dean of Inclusive Excellence and Community Engagement (IECE) and provide support to the IECE office.

  Essential Function Under general supervision from the Assistant Dean of IECE, assist in the planning and coordination of administration and/or operational activities.

Must be accomplished in office management, student and financial records, stewardship, oral and written communication skills, customer relations, teamwork, and organizational skills.

Time management required with a good ability to balance the demands of an unpredictable work environment.

Must be able to multi-task and adapt to the needs of students from different cultural, social, and economic backgrounds.

Ability to self-start with minimum supervision or instruction.

Competence in Microsoft Office, PC, and Macintosh systems, web-based applications, and university information systems is essential.

Ability to interpret policy, solve problems, improve processes, establish and maintain quality procedures, develop standardization for repetitive assignments required.

Must have a passion for learning new applications, approaches, and methodologies that bring efficiency and waste minimization to the workplace.

Must be able to maintain confidentiality and exercise extreme discretion for matters pertaining to the day to day functions of office, staff, parent, and student based activities.

Essential skills include a problem-solving, organization, time management, creativity, and professionalism.

Must be highly motivated, self-initiating, and a team player.

  Duties include but are not limited to: Gather and evaluate information and assist in determining priorities.

Coordinate and evaluate procedures.

Coordinate the use of facilities and equipment.

Perform research concerning procedures and practices, identifying problems and recommending solutions.

Serve as liaison for administrator in the interpretation of policies and procedures.

Represent administrator on committees and attend meetings on behalf of administrator.

Coordinate all personnel transactions.

Receive and reconcile expense statements.

Review and monitor expenditures on supplies, equipment, etc.

May provide direct supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).

Perform other related duties based on departmental need.

  Minimum Qualifications:  Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years’ experience; -OR- five (5) years’ experience.

Experience must be in high-level administrative support.

  This position will be a professional position paid at an hourly rate.

  The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment.

As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

  As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare.

Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

  The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.




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